Adaptive
What it is
Adaptive describes itself as an AI-native project accounting platform for construction. Its AI agents handle job costing, accounts payable, cost-plus and AIA billing, WIP reporting, forecasting, change orders, and lien-waiver and insurance tracking, and the company says every action is reviewed by a person before it reaches the books. It works alongside existing accounting systems such as QuickBooks, Sage, Foundation and Acumatica rather than replacing them.
Description based on adaptive.build, checked Oct 19, 2026. Features and pricing change, so check the vendor's site for current details.
Listed because contractors in our entries used it. Not an endorsement. Commissions and sponsorships never change which tools or entries are listed or their order. Read our disclosure.
Use cases with Adaptive (2)
Automate cost-plus draw billing and receipt capture
Sustainable 9 Design + Build
Minneapolis custom builder Sustainable 9 runs open-book, cost-plus projects up to $6M+ and used to build every draw in a giant spreadsheet. It now pulls costs automatically from bank feeds, vendor emails and field receipt photos into an AI construction-accounting tool, codes each one to job and cost code with approvals, and generates client-ready draw packages. The builder reports billing went from 80+ hours a month to about 2 hours per cycle and that it recovered thousands in receipts that used to go unbilled.
Cut construction bookkeeping time in half with automated AP coding
Shrock
Shrock grew from a family Amish construction business into several entities (custom homes, restoration, prefab), and manual AP and credit-card entry kept coding costs to the wrong job or cost code. It automated AP and card entry with structured approvals and real-time job costing across entities. The controller reports bookkeeping fell from 26-30 hours a month to 12-16 per entity, with job-cost reports leadership can now trust.